New York State's E-mail management and preservation policy
Source: Memorandum distributed by the State Office of Information Technology Services
A number of newspaper articles and editorials have addressed New York State’s “standard 90-day e-mail management system” implemented by State departments and agencies.
State departments and agencies were advised of this new procedure by means of a memorandum dated June 18, 2013 sent to the General Counsel of each State department and agency by the General Counsel of the New York State Office of Information Technology Services.*
The memorandum stated that e-mails sent or received by State department and agency personnel on or after June 30, 2013 are to be "automatically" purged from the user’s mailbox after 90 days unless the e-mail was subject to a Freedom of Information Law [FOIL] request or was relevant to litigation.
The complete text of the memorandum is posted on the Internet at:
* The memorandum does not apply to political subdivisions of the State.