October 19, 2020

School District audits released during the week ending October, 16, 2020

New York State Comptroller Thomas P. DiNapoli announced the following school district audits have been issued during the week ending October 16, 2020

Broadalbin-Perth Central School District – Cash Management (Fulton County, Saratoga County and Montgomery County) - District officials did not develop and manage a comprehensive investment program. As a result, officials did not maximize interest earnings for the district. In addition, officials did not formally solicit interest rate quotes or prepare cash flow forecasts to estimate the amount of funds available for investment. Officials earned interest totaling $40,652 during the audit period. However, auditors determined they could have earned another $159,100 had officials used other available investment options.

Mahopac Central School District – Non-instructional Payroll (Putnam County) - The transportation department’s payroll was not adequately approved, supported and documented. In addition, a staff person received overtime pay that was not properly supported by documentation.

Minerva Central School District – Financial Condition Management (Essex County and Warren County) - District officials overestimated appropriations by a total of more than $2.1 million from 2016-17 through 2018-19 and annually appropriated fund balance that was not used to finance operations. Unrestricted fund balance ranged between 18.5 and 31.1 percent of ensuing years’ appropriations, exceeding the 4 percent statutory limit. In addition, district officials did not develop a comprehensive multiyear financial plan.

New York Mills Union Free School District – Procurement (Oneida County) - District officials did not always seek competition for purchases that are not subject to competitive bidding. Officials also did not comply with the district’s procurement policy. Auditors determined the purchasing agent did not effectively perform her procurement duties. In addition, officials did not always seek competition for professional services. No competition was sought for the services procured from five professional service providers totaling $89,421. No written or verbal quotes were obtained for the purchase of goods and services from 13 vendors who were paid $73,032.

 

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