Selected reports and information issued by New York State's Comptroller Thomas P. DiNapoli issued during the week ending July 4, 2015

Selected reports and information issued by New York State's Comptroller Thomas P. DiNapoli issued during the week ending July 4, 2015

[Click on the material highlighted in blue to access the full report] 

State Comptroller seeks to return lost or forgotten money held the Department of Audit and Control's unclaimed fund account to it rightful owners

Staff from New York State Comptroller Thomas P. DiNapoli’s office will attend community events around the state this month to help residents search for lost and forgotten money, also known as unclaimed funds. DiNapoli oversees 33 million unclaimed funds accounts until the money can be returned to its rightful owners.

“I encourage everyone to come out to the community events to search for money that may be waiting for you,” DiNapoli said. “We return more than a million dollars a day to residents across the state, but we want to do more. It’s your money, we want to give it back.”

Unclaimed funds is more than $14 billion in lost and forgotten money dating back to the 1940s. The money comes from old bank accounts, utility deposits, uncashed checks, insurance claims, stocks and other sources that have been dormant for a number of years.

Residents who cannot make it to the events can search for and claim their money by using the online claiming system or by calling 1-800-221-9311.

View a map of unclaimed fundsowed to New Yorkers by county and region. Learn more about Unclaimed Funds.

Date	Event	Location	County
Southern Tier Region
July 13-18 10:00am-10:00pm	Allegany County Fair	15 North Street Angelica, New York	Allegany
Finger Lakes Region
July 11 10:00am-6:00pm   July 12 10:00am-5:00pm	Corn Hill Arts Festival	11 Atkinson Street Rochester, New York	Monroe
Central New York
July 10 12:00pm-7:00pm   July 11 8:00am-4:30pm	Boilermaker Health & Fitness Expo	Mohawk Valley Community College 1101 Sherman Drive Utica, New York	Oneida
Western New York
July 18 10:00am-6:00pm   July 19 10:00am-5:30pm	Oatka Festival	Trigon Park Wolcott Street Leroy, New York	Genesee
Adirondack Mountains
July 24 5:00pm-11:00pm   July 25 11:00am-11:00pm   July 26 11:00am-5:00pm	Great American Irish Festival	Herkimer County Fairgrounds 198 Cemetery Street Frankfort, New York	Herkimer

Agriculture and Market – Uncollected Penalties
An initial report issued in July 2013 found that outstanding penalties routinely had no collection activity for two years or more and were often deemed uncollectible. This audit also found that there was a lack of a separation of duties associated with the collection of payments. The system used to track outstanding penalties was incomplete and often inaccurate and there was a lack of communication and information flow in the department. In a follow-up, auditors found department officials have made progress in addressing the problems identified in the initial audit. Of the eight prior audit recommendations, six were implemented and two were not implemented. 
http://osc.state.ny.us/audits/allaudits/093015/15f8.pdf

NYC Adminsitration for Children’s Services – Limited Competition Contracts

Auditors found ACS officials did not always comply with the Procurement Rules and document their justification for awarding certain non-competitive and limited-competition contracts. ACS officials did not provide sufficient oversight of contractor performance. Officials renewed or extended contracts with some vendors that had poor performance. In fact, 12 sampled contract vendors received less-than-satisfactory performance ratings. For 9 of the 12 vendors, children in their care were abused by employees or foster parents. Consequently, in some cases, the health and safety of children were placed at risk.

http://osc.state.ny.us/audits/allaudits/093015/13n2.pdf

Education Department – Compliance with Reimbursement Cost Manual

Whispering Pines, a for-profit special education provider of center- and home-based services to infants, toddlers, and preschool-age children in nine counties, claimed $146,972 in ineligible costs for three rate-based programs for the two years covered in the audit. The ineligible costs included: $71,397 in personal service costs consisting of salary and fringe benefits paid to the director’s husband and bonuses paid to some personnel; and $75,575 in non-personal service costs, including $33,688 in ineligible or unnecessary vehicle and equipment costs, $25,644 in ineligible interest expense, $3,798 in unnecessary contracted services, and $12,445 in other non-reimbursable costs.

http://osc.state.ny.us/audits/allaudits/093015/13s48.pdf

Department of Health – Facility Structure

DOH waiver practices do not effectively ensure that safety and structural risks related to physical plant standards at health care facilities are appropriately addressed. DOH’s internal controls, including monitoring and internal communications efforts, were lacking and led to a backlog of at least 179 unprocessed waiver requests at the time of the audit. DOH lacked formal written policies and procedures governing the waiver process, and did not maintain sufficient collective documentation supporting waiver applications, approvals, and monitoring efforts.

http://osc.state.ny.us/audits/allaudits/093015/14s27.pdf

Department of Health – Medicad payments

DOH officials have made minimal progress in recovering the $7.3 million in Medicaid overpayments auditors identified in a report issued in July 2013. At the time of the follow-up audit, $3,125 was recovered, but more than $1 million in potential recoveries were likely lost due to the inaction on overpayments for claims that are now more than six years old.

http://osc.state.ny.us/audits/allaudits/093015/15f4.pdf

Clifton Park-Halfmoon Fire District #1

The district’s Length of Service Awards Program (LOSAP) point system is not consistent with state law. Some firefighters did not receive all of the LOSAP points to which they were entitled.

http://www.osc.state.ny.us/localgov/audits/firedists/2015/cliftonparkhalfmoon.pdf

Clifton ParkVolunteer Fire Department

Overall, auditors found that the department has good controls over financial activity. However, officials have not adopted written procedures to provide specific guidance to the department treasurer.

http://www.osc.state.ny.us/localgov/audits/firedists/2015/cliftonpark.pdf

Town of Fishkill

The town has made progress implementing corrective action. Of the six previous audit recommendations, two recommendations were fully implemented and four recommendations were partially implemented.

http://www.osc.state.ny.us/localgov/audits/towns/2015/fishkillfollowup.pdf

Hamburg Industrial Development Agency

IDA officials developed a uniform tax exemption policy for project selection, but the method of determining the benefits to be provided is not well defined. The board did not implement an adequate system to monitor approved projects and did not develop an adequate recapture policy to allow for the recovery of previously granted benefits if job creation, economic goals or other terms of the agreements are not met.

http://www.osc.state.ny.us/localgov/audits/ida/2015/hamburg.pdf

Town of Hebron

The supervisor did not provide the board with adequate monthly financial reports, and the town’s procedures for auditing claims and signing checks were not in compliance with town law.

http://www.osc.state.ny.us/localgov/audits/towns/2015/hebron.pdf

Pultneyville Fire District

The board generally provides adequate oversight of the district’s financial activities, but should make certain improvements. For example, the board did not complete, or contract with an independent accountant to complete, an annual audit of the district’s records.

http://www.osc.state.ny.us/localgov/audits/firedists/2015/pultneyville.pdf

 
Waterford Volunteer Fire District

The board ensured that the controls over the cash disbursement process were adequate and auditors did not find any questionable bank withdrawals or payments.

http://www.osc.state.ny.us/localgov/audits/firedists/2015/waterford.pdf

Determining the effective date of a “9-11 related” accidental disability retirement allowance established by "reclassification"

Determining the effective date of a “9-11 related” accidental disability retirement allowance established by "reclassification"

2015 NY Slip Op 05584, Appellate Division, First Department

When a retiree’s [Retiree] retirement status was reclassified to “accidental disability retirement” [ADR] he asked that the change in his retirement allowance be made retroactive and his disability retirement allowance be adjusted accordingly. Citing New York City’s Administrative Code §13-252.1[2][b],* the New York City Police Pension Fund [NYCPPF] denied Retiree's request.

Retiree filed a petition pursuant to CPLR Article 78 seeking a court order directing NYCPPF to recalculated his ADR s benefits based on it having being made “retroactive” rather than being based on the date of NYCPPF's decision to reclassify his retirement status to ADR.

The Appellate Division sustained the denial of Retiree’s request for retroactive benefits. The court explained that the statute prohibited the retirement system from providing such relief, observing that the “remedy, if any, lies with legislative action.”

§13-252.1[2][b] provides that “The NYCPPF board of trustees shall consider a reclassification of the member's retirement as an accidental disability retirement effective as of the date of such reclassification” [emphasis supplied].

* New York City’s Administrative Code §13-252.1[2][b] addresses “Accidental disability retirement; World Trade Center presumption.”

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2015/2015_05584.htm

An independent contractor ruled ineligible for membership in the New York State Employees’ Retirement System

An independent contractor ruled ineligible for membership in the New York State Employees’ Retirement System

2015 NY Slip Op 04554, Appellate Division, Third Department

A registered nurse [Nurse] worked for Clinton County from 1989 to 2012 as an in-service educator for its public health program pursuant to a series of annual employment contracts that were subject to the approval of the County Legislature.

These contracts stated that Nurse “was an independent contractor  and that she was not eligible for any benefits, including sick leave, vacation pay, pension or retirement benefits” that might be otherwise available to County employees. Further, the record indicated that Nurse:

1. was responsible for providing her own health insurance and malpractice insurance;

2. was paid an hourly wage by voucher upon her submission of a weekly time sheet and no payroll deductions were taken out of her base pay;

3. had no set hours and it was up to Nurse to determine how, when and where she completed the projects.

4. was permitted to hire others to complete the projects; and

5. she could perform services for others at any time.

After Nurse’s job ended, she filed an application for membership in New York Stateand Local Retirement System [ERS]. ERS denied the application, finding that Nurse was an independent contractor and not an employee of the County and, accordingly, was not eligible for membership in ERS.

Nurse commenced a CPLR Article 78 proceeding challenging the denial of her application for membership in ERS. The Appellate Division sustained ERS’s decision to reject Nurse’s application for membership explaining that in light of the information in the record “substantial evidence supports the Comptroller's determination that [Nurse] was an independent contractor, despite the evidence in the record that could support a contrary result.”

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2015/2015_04554.htm

New York City’s Office of Administrative Trials and Hearings is seeking individuals to serve on its Contract Dispute Resolution Board panels

New York City’s  Office of Administrative Trials and Hearings is seeking individuals to serve on its Contract Dispute Resolution Board panels

New York City’s  Office of Administrative Trials and Hearings [OATH} is accepting applications from qualified persons who would like to serve on Contract Dispute Resolution Board (CDRB) panels.

Each CDRB panel consists of an OATH ALJ, as chair, a representative of the Mayor’s Office of Contract Services, and a third member selected from a pre-qualified roster of individuals, established and administered by OATH, who has appropriate expertise and is unaffiliated with the City.

Individuals having a background and experience in government contracting, construction, engineering or related law are invited to apply.

However, OATH requests that otherwise qualified individuals currently employed by the City; individuals having a contract or dispute with the City; and individuals regularly representing persons, companies or organizations having disputes with the City not apply.

For more information go to: CDRB Notice 2015. 

For an application form go to: CDRB Panelist Application 2015.

Certain compensation paid to employees may be excluded in determine unemployment insurance benefits

Certain compensation paid to employees may be excluded in determine unemployment insurance benefits

2015 NY Slip Op 04552, Appellate Division, Third Department

A claimant [Worker] for unemployment insurance benefits challenged a decision of the Unemployment Insurance Appeals Board [Labor] holding that certain remuneration that claimant earned could not be used to establish entitlement to unemployment insurance benefits.

Worker, who had worked for multiple employers, filed for unemployment insurance benefits. During her base period, Worker’s employment included services performed as an election poll worker for the New York City Board of Elections.

Labor determined that Worker was entitled to unemployment insurance benefits, but that the remuneration received from the Board of Elections could not be considered in establishing her benefit rate because it did not constitute “covered employment.”

Worker had testified that she had responded to a card received in the mail from the Board of Elections asking if she was available to work on Election Day. She responded that she was available and subsequently received training. Worker was subsequently assigned to a polling place, where she worked as a poll worker or inspector on Election Day performing such duties as setting up and overseeing tables, signing in voters and instructing them on the use of the voting machines, keeping track of voting cards and printing a tally of votes at the end of the day, which were then reported to the Board of Elections.

The Appellate Division sustained the Board’s determination, noting that poll clerks, like election inspectors, are appointed, trained, compensated and perform duties as mandated by statute and overseen by the New York State Board of Elections.

Such individuals serving at polling places in New York City are compensated at a per diem rate established by the Mayor. Although the Board of Elections may have exercised some supervision over the poll workers and their training pursuant to the relevant, the Appellate Division said that “this is insufficient, by itself, to establish an employer-employee relationship, and the record is devoid of any proof that any such supervision exercised exceeded that required by law, or that additional duties or requirements were imposed beyond those provided by statute.”

The court also rejected Worker’s contention that she should have been deemed to be an employee “because taxes were withheld from her paycheck pursuant to a ruling by the Internal Revenue Service [IRS] that poll workers are considered employees for federal tax purposes” as such rulings by the IRS are not binding on the Board.

Finding that substantial evidence supported the Board's determination, the Appellate Division said that it would not be disturbed.

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2015/2015_04552.htm