The State Senate Republican Campaign Committee seeks to quash a Moreland Commission subpoena asking for its “housekeeping account” records

The State Senate Republican Campaign Committee seeks to quash a Moreland Commission subpoena asking for its “housekeeping account” records

The State Senate Republican Campaign Committee has filed a motion in New York State Supreme, New York County,*asking the court to quash the Moreland Commission’s September 20, 2013 subpoena duces tecum for records pertaining to its "housekeeping account." In addition, the Committee is seeking a “protective order directing that the Committee need not respond to the subpoena’s remaining demands.”**

According to the Committee’s Memorandum of Law in Support of Petition to Quash and for a Protective Order filed October 29, 2013, “Its 'housekeeping account' is a segregated account comprising 'monies received and expenditures made … to maintain a permanent headquarters and staff and carry on ordinary activities which are not for the express purpose of promoting the candidacy of specific candidates.'”

In response, on October 30, 2013 the Moreland Commission Co-Chairs Kathleen Rice, Esq., Milton Williams, Jr., Esq. and William Fitzpatrick, Esq. issued the following statement:

"In addition to Executive Law 6 and the Executive order, the Moreland Commission has full legal authority, as Deputy Attorneys General, granted by the Attorney General, under Executive Law 63(8) to proceed with this investigation. We had hoped the Senate Republicans would willingly cooperate and they did not. We will prevail in court."

*  New York State Senate Republican Campaign Committee, Petitioner v Commission To Investigate Public Corruption, Respondent, Supreme Court, New York County, Index Number 159965/2013. The Senate Republican Campaign Committee’s October 29, 2013 response, together with a copy of its Memorandum of Law, is posted on the Internet at:

 http://polhudson.lohudblogs.com/2013/10/30/senate-gop-seeks-to-quash-moreland-commission-subpoena-for-records/

** The Committee's Memorandum of Law alleges: "the Committee made a targeted production of documents that responded to the Subpoena’s demands 1 and 3."

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Attempt to defeat the accuracy of a polygraph test results in removal of the candidate’s name from the eligible list

Attempt to defeat the accuracy of a polygraph test results in removal of the candidate’s name from the eligible list
2013 NY Slip Op 06682, Appellate Division, Second Department

The name of an individual [Candidate] seeking appointment as a Suffolk County Police Officer was removed from the eligible list certified for such employment.

Candidate filed a petition pursuant to CPLR Article 78 seeking a court order restoring his name to the eligible list. Supreme Court dismissed Candidate’s petition and the Appellate Division affirmed its ruling.

According to the Appellate Division’s decision, Candidate’s name was removed from the eligible list based on the opinions of several experts who reviewed the results of Candidate’s pre-employment polygraph [lie detector] examination. These experts concluded that Candidate had “deliberately engaged in the use of countermeasures in an attempt to improperly influence the results of the examination.”

The Appellate Division held that the employer reliance on the opinions of these experts was neither irrational nor arbitrary.

Further, said the court, Candidate failed to present any evidence demonstrating that the determination to remove his name from the eligible list lacked a rational basis or was arbitrary and capricious. 

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2013/2013_06682.htm
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Seeking reimbursement for attorney fees incurred by an employee in the course of judicial and quasi-judicial actions taken against the individua

Seeking reimbursement for attorney fees incurred by an employee in the course of judicial and quasi-judicial actions taken against the individual
2013 NY Slip Op 06910, Appellate Division, Third Department

This decision by the Appellate Division addresses a number of issues that arose in connection with the employee and his attorney seeking reimbursement for attorney fees incurred in the course of defending administrative disciplinary charges and federal and state civil and criminal action in which the employee was a party.

The elements considered by the court included claims and defenses based on an alleged unilateral contract; promissory estoppel; unjust enrichment; quantum meruit and fraud and the impact, if any, of the terms and conditions set out in the collective bargaining agreement between the employee’s union and his employer providing for the employer's reimbursing an employee for legal fees incurred by an employee in defending himself or herself in such judicial and quasi-judicial actions.

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2013/2013_06910.htm

Suspension without pay while disciplinary action is pending

Suspension without pay while disciplinary action is pending
2013 NY Slip Op 06769, Appellate Division, Third Department

One of the issues addressed by the Appellate Division was a question involving the suspension without pay of an individual served with disciplinary charges pursuant to Civil Service Law §75.

Noting that in order to avoid unreasonable delay in moving forward with pending charges, Civil Service Law §75(3) authorizes suspension of pay during a disciplinary proceeding for only 30 days. Where the disciplinary action has not been resolved within this 30-day period, the accused is entitled to be reinstated to the payroll and receive his or her regular compensation until an administrative determination regarding the disciplinary charges by the appointing authority has been made.

The Appellate Division, citing Gerber v New York City Hous. Auth., 42 NY2d 162, said this 30-day limitation does not apply in the event of delays attributable solely to the charged employee or where such payment has been clearly waived by such employee.

Courts have approved the placement of an individual on leaves without pay for periods equal in length to any adjournment in the hearing process requested by the employee. See, for example, DeMarco v City of Albany 75 AD2d 674 and Amkraut v Hults, 21 AD2d 260.

For other exceptions due to collective bargaining agreements or for other reasons, see Winkler v Kingston Housing Authority, 259 A.D. 2d 819 and Robinson v New York City Transit Authority, 226 AD2d 467.

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2013/2013_06769.htm
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Supplemental Military Leave Benefits

Supplemental Military Leave Benefits

Source: New York State Register, Dated October 30, 2013

The New York State Civil Service Commission has extended supplemental military leave benefits available to employees in the classified service of the State as the employer pursuant to 4 NYCRR §§21.15 and 28-1.17 through December 31, 2013. 
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An improper appointment to a tenure area may adversely affect the rights of an educator in the event of a layoff

An improper appointment to a tenure area may adversely affect the rights of an educator in the event of a layoff

Appeal of Jennifer Cronk, Decisions of the Commissioner of Education, Decision No. 16,568

Jennifer Cronk was certified to teach grades K-6 and English grades 7-12. On August 29, 2000, she was assigned to teach computer programming in the school district’s middle school and high school and effective September 1, 2000 the district appointed Cronk to a three-year probationary position in the English tenure area.

Cronk was granted tenure in the English tenure area on June 17, 2003, effective August 31, 2003. In May 2011, the district notified Cronk that it was abolishing two full-time positions in the grades 7-12 English tenure area and that her services would be terminated on June 30, 2011.

Cronk, contending that she was not the least senior teacher in the English 7-12 tenure area and thus she had been “illegally excessed,” appealed to the Commissioner of Education.  In support of her claim, Cronk said that had provided instructional support services as described in Part 30 of the Rules of the Board of Regents for the 2000-2001 through the 2010-2011 school years and asked the Commissioner to declare that she had accrued seniority in the tenure area of grades 7-12 English, commencing on September 1, 2000.

The school district, in rebuttal, argued that Cronk “has not met her burden of establishing that she served in the English grades 7-12 tenure area for these school years” and that its decision to terminate her was not arbitrary and capricious because she had never taught English and had only taught computer programming classes and was therefore had been improperly assigned to the English grades 7-12 tenure area.

The school district raised also raised a procedural issue, claiming that Cronk had failed to name and serve necessary parties – other educators that might be adversely affected were the Commissioner to grant her appeal.

The Commissioner agreed with the school district’s position regarding Cronk’s failure to name necessary parties, citing a number of earlier rulings concerning this issue including Appeal of Murray, 48 Ed Dept Rep 517. The Commissioner explained that a necessary party “must be clearly named as a respondent in the caption and served with a copy of the notice of petition and petition to inform the individual that he or she should respond to the petition and enter a defense."

Cronk had filed her appeal on June 23, 2011 by service of a notice and petition but failed to name two other teachers in the district in the English 7-12 tenure area who might be affected by a determination in this appeal nor were these two teachers served with a copy of Cronk’s petition.* Having failed to properly join the two teachers, the Commissioner ruled that Cronk’s appeal must be dismissed.

However, said the Commissioner, “Even if the appeal were not dismissed on procedural grounds, it would be dismissed on the merits” explaining that. Education Law §3013(2) provides that when a board of education abolishes a position, “the services of the teacher having the least seniority in the system within the tenure of the position abolished shall be discontinued.” Section 30-1.1(f) of the Rules of the Board of Regents defines seniority as follows: “Seniority means length of service in a designated tenure area ....”

Addressing the merits of Cronk’s appeal, notwithstanding its dismissal on procedural ground, the Commissioner said that the principal issue in this appeal is whether Cronk was the least senior teacher in the English 7-12 tenure area. In general, seniority may be accrued in a given tenure area only if the service of the teacher in such area constitutes 40% or more of the total time spent in the performance of instructional duties (8 NYCRR §30-1.1 [f] and [g]).

It was undisputed that Cronk did not teach English in grades 7-12 in the 2000-2001 through 2010-2011 school years. Although she alleged that she had provided instructional support services during that period and therefore is entitled to receive credit toward tenure and seniority in the English 7-12 tenure area pursuant to section 30-.2(b)(1) of the Rules of the Board of Regents, the Commissioner said that on the record before him he found that Cronk did not demonstrate that she devoted at least 40% of her work time to instruction in English and/or instructional support services.

Rather, said the Commissioner, the record indicated that during the 2000-2001 through 2010-2011 school years, Cronk was assigned full-time to teach computer programming to students in the middle and high school grade levels. Further, in an appeal to the Commissioner, a petitioner has the burden of demonstrating a clear legal right to the relief requested and the burden of establishing the facts upon which petitioner seeks relief.” Here, said the Commissioner, Cronk failed to submit any lesson plans or any other evidence to demonstrate that she spent more than 40% of her time in the English 7-12 tenure area and/or performing instructional support services during any of these school years.

Accordingly, the Commissioner decided that Cronk “never served in the English 7-12 tenure area.”

Significantly the Commissioner noted that the prohibition contained in §30-1.9 of the Rules of the Board of Regents against assigning a professional educator to devote asubstantial portion of his or her time in a tenure area other than that in which he or she has acquired tenure without his or her consent did not apply in this instance. From the inception of her employment by the board Cronk never devoted a substantial portion of her time within the 7-12 English tenure area and therefore was not a professional educator entitled to the protection of §30-1.9. Accordingly, Cronk could not now claim on that basis that she is not the least senior teacher in the English 7-12 tenure area.

Further, although the record indicates that Cronk was assigned to teach computer programming and therefore did appear to have spent a substantial portion of her time in the career and technical education tenure area, she had not raised that issue in this appeal nor sought reinstatement to a position in that tenure area.

However, said the Commissioner, “Even if she had, because she was never in probationary status in that tenure area §30-1.9 does not apply and, in any case, reinstatement with back pay to a position for which she is not qualified would be unlawful (see Education Law §§3001, 3009).”

The Commissioner then said that “Although I am constrained to dismiss this appeal, I note that when [Cronk] commenced her employment with the district, [the school board] lacked the authority to offer her a tenured position as an English 7-12 teacher” and reminded the board of the need to follow all pertinent provisions of the Civil Service Law, Education Law §3014 and Part 30 of Rules of the Board of Regents.”

* N.B.Cronk “neither sought nor received permission to join any additional parties as respondents subsequent to commencement of her appeal on June 23, 2011” but, instead, on July 22, 2011, unilaterally attempted to add both teachers as respondents to the appeal by serving them with of an amended notice and petition. This, said the Commissioner, was improper, since under §275.1 of the Commissioner’s Regulations, after an appeal is commenced parties may not be joined except by leave or direction of the Commissioner

The decision is posted on the Internet at:

http://www.counsel.nysed.gov/Decisions/volume53/documents/d16568.pdf
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Proceeding with an administrative hearing in the absence of the individual and his or her attorney

Proceeding with an administrative hearing in the absence of the individual and his or her attorney
2013 NY Slip Op 06900, Appellate Division, Third Department

One of the issues considered by the Appellate Division in this appeal challenging the New York State’s Administrative Review Board for Professional Medical Conduct revocation of the physician's license to practice medicine in New York State was the allegation that the physician was denied administrative due process.

With respect to the physician’s due process claims, the Appellate Division found that:

1. The physician was provided with fair notice of the charges and hearing dates, an opportunity to present a defense and a fair hearing that comported with due process.

2. The Administrative Law Judge (ALJ) did not abuse her discretion in denying the physician's untimely, last minute request for an adjournment of the mutually agreed-upon second day of the hearing.

According to the ruling, the parties had mutually agreed upon a number of additional hearing dates in the course of the first day of the hearing.

The day before that second hearing date, April 12, the physician's attorney belatedly an email to the ALJ and the BPMC’s counsel stating that the physician was "out of the country," she was "[un]able to contact him" and requesting an adjournment until the next hearing date. In response to the BPMC's counsel immediate objection to the request, the physician's attorney sent an email that she would "not attend the hearing."

The following day, neither physician nor his attorney appeared as scheduled for the second day of the hearing. The ALJ denied the requested adjournment, noting that, just that morning, she had received the belated email adjournment request and that physician’s attorney had offered no valid reason for her failure to appear on the physician’s behalf.

The ALJ then proceeded with the second day of hearing, notwithstanding the absence of the physician and his attorney, during which testimony was heard and BPMC rested.

The Appellate Division said that it found no error or abuse of discretion, particularly given that no good cause was offered by the physician’s attorney for their absence, noting that the request for a postponement was untimely in that “the notice of hearing had clearly advised [the physician and his attorney] that any requests for adjournments, among other requirements, had to be made ‘at least five days prior to the scheduled hearing date,’ and they were informed at the outset of the first hearing that it could continue in their absence.”

The Appellate Division also noted that the physician contended that a week prior to the second hearing date he left the county due to an unspecified death in his family, but offered no explanation why he did not, at that time, contact his attorney, the ALJ or BPMC to timely request an adjournment. In addition, the court said that the physician’s subsequent “unsubstantiated” claim advanced in the course of an administrative appeal that his attorney was ill on the second hearing date was properly rejected as not credible, “particularly given that [the physician’s attorney] made no mention of any illness in her belated emails requesting an adjournment.”

Further, said the court, the physician waived his limited right to cross-examine the witness who had testified in his absence “by failing, without good cause, to appear.”

The court said it was not persuaded that the penalty imposed for the sustained charges -- of revocation the physician’s license to practice medicine in New York State -- was so disproportionate to the physician's pattern of misconduct, as reflected in the Board's findings, "as to shock one's sense of fairness."

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2013/2013_06900.htm
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Final report addressing alleged unlawful discrimination, harassment and intimidation of certain Schoharie County employees posted on the Internet

Final report addressing alleged unlawful discrimination, harassment and intimidation of certain Schoharie County employees posted on the Internet

The “Confidential Final Report Concerning Discrimination, Harassment and Intimidation in the County Workplace for the Schoharie County Board of Supervisors” submitted by Mark J. Fitzmaurice, Esq., of the law firm of Fitzmaurice and Welsh, White Plains, New York, to Schoharie County Board of Supervisors has been posted on the Internet at

http://www.schohariecounty-ny.gov/CountyWebSite/countyreport.html.

The 117-page report sets out the procedures and methodology used in the evaluation process, together with Mr. Fizmaurice's findings and recommendations. Also posted are the more than 50 exhibits related to the report.

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The statutory text provides the clearest indication of “legislative intent” and should be construed by the courts to give effect to its plain meaning

The statutory text provides the clearest indication of “legislative intent” and should be construed by the courts to give effect to its plain meaning

Sheriff Officers Assn., Inc. v County of Nassau, 2013 NY Slip Op 06870, Appellate Division, Second Department

In June 2011, the Nassau County Legislature approved a bill authorizing the amendment of the County's 2011 budget in order "to abolish certain positions of employment . . . as a means of addressing the current economic shortfall." The County Legislature subsequently adopted a bill amending the budget [Local Law 198-2011] permitting the abolition of, among other things, up to 48 correction corporal positions.

Section 1 of Local Law 198-2011 stated, in relevant part, that the positions listed in "Appendix A to this Ordinance" "shall be deemed abolished effective no later than December 29, 2011." Section 3 of Local Law 198-2011 provides that, "Appendix A to this Ordinance may have individual line items in it stayed by Executive Order. Nothing contained herein shall limit the stay to an individual line and this shall be interpreted as permitting a stay applicable to individual job titles."

Consistent with the Local Law 198-2011, the County Executive ultimately stayed the abolition of 18 of the 48 correction corporal positions. The incumbents of the remaining 30 correction corporals were demoted to correction officer positions as their correction corporal upon the abolishment of the positions they encumbered.

The Sheriffs Association filed an CPLR Article 78 petition with Supreme Court alleging that the County Executive acted in violation of Local Law 198-2011 when he abolished the 30 correction corporal titles, contending that Local Law 198-2011 was not self-executing and required the County to take some affirmative action to abolish the listed positions before December 29, 2011.Thus, argued the Association, the County Executive untimely demoted 30 of the 48 correction corporals on January 12, 2012.

The Appellate Division ruled that the Association failed to meet its burden of proof in that it did not prove that the County Executive acted in violation of lawful procedure or that his act was affected by an error of law, was arbitrary and capricious, or was an abuse of discretion. The court explained that “When considering questions of statutory interpretation, a court's ‘primary consideration is to ascertain and give effect to the intention of the Legislature.’ The statutory text provides the clearest indication of legislative intent, and should be construed to give effect to its plain meaning."

Here, said the court, “Supreme Court correctly found that the statutory language at issue was unambiguous, and that the provision of section 1 of [Local Law 198-2011] providing for the abolition of listed titles was self-executing.” Further, noted the Appellate Division, there is  “nothing in [Local Law 198-2011] which requires any enabling act by the County in order to abolish the positions.”

As to the County Executive’s stay of the abolition of several of the positions on or about December 28, 2011, and his amending that stay on January 12, 2012, the Appellate Division ruled that Local Law 198-2011 was self-executing, and that, as of December 29, 2011, all 48 of the correction corporal positions would have been deemed substantively abolished, but for the executive stay that was issued.

Rejecting the Association’s argument to the contrary, the court concluded that the County Executive's determination on January 12, 2012 did not constitute an illegal or untimely attempt to abolish the relevant correction corporal positions.

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2013/2013_06870.htm
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Liquidating unused leave accruals upon retirement, resignation or death

Purcell v City of New York, 2013 NY Slip Op 06799, Appellate Division, First Department

Thomas R. Purcell, a former New York County Deputy Public Administrator employed by the Office of the Public Administrator [Office], requested payment for his unused annual and sick leave accruals following his retirement from his position. However, the appointing authority advised him that he was not due any compensation for unused leave credits and that, in fact, his “final leave balance was negative.” 

 The payment or "liquidation" of such leave credits could be a significant consideration upon retirement.

Typically an employee’s unused annual leave accruals and unpaid “overtime” or compensatory time credits are paid to the individual upon his or her resignation or retirement or to his or her estate in the event of his or her death while in service.

If, on the other hand, an employee has unused annual leave credits at the time he or she retires and elects to liquidate such credits by means of a lump sum payment rather than "run them out," the lump sum payment could be a factor to be included in computing the employee's final average salary for retirement purposes, resulting in a higher retirement allowance. 

As to sick leave, although unused sick leave is not liquidated unless authorized by law, rule or regulation or, in some instances, a collective bargaining agreement, accumulated unused sick leave may be used for “additional service credit” for the purpose of determining the individual’s retirement allowance and other benefits upon the individual's retirement.

Employees of the State as the employer, certain public authorities and certain other public entities who are members of the New York Employees' Retirement System can take advantage of their accrued and unused sick leave credits when they retire from service. Upon retirement such unused leave accruals can be used for additional member service credit in the retirement system. Up to 200 days of additional member service may be credited using such unused sick leave accruals [see Retirement and Social Security Law §41.j.1].

In addition, employee of the State as the employer and some municipal employees participating in the State's Employees' Health Insurance Plan [NYSHIP], can have the actuarial value of their unused sick leave credits applied towards the payment of any employee health insurance premium required following their retirement if they remain in NYSHIP [see Civil Service Law §167, subdivisions 4 and 5].

Purcell challenged the Office's determination in an Article 78 proceeding and Supreme Court issued and order remanding the matter to the appointing authority for issuance of “a revised determination based upon correct information.”

The Office subsequently issued a revised determination, asserting that its earlier calculation of Purcell's annual leave balance was correct. About six months after receiving the Office’s “revised” decision Purcell initiated a lawsuit alleging “breach of contract” based on the Office’s failure to compensate him for the value of his unused annual and sick leave time.

The Appellate Division agreed that Purcell was correct regarding his argument that a party seeking damages arising from an alleged breach of contract against a public official or governmental body may pursue an action at law. However, said the court, Purcell had failed to establish the existence of such a contract and thus could not maintain an action at law based on an alleged “breach of contract.”

“Although framed as one for breach of contract,” Purcell, said the court, was actually challenging to the Office of the Public Administrator's administrative determination that, based upon its calculations, he was not entitled to compensation for unused sick and annual leave. The appropriate procedure to test the Office’s decision was for Purcell to have initiated an Article 78 action.

Purcell, however, had failed to file an Article 78 petition in a timely fashion as he had initiated this lawsuit some six months after the Office issued its “final determination.” An Article 78 action cannot be maintained unless it is filed within the statutory four-month statute of limitations for initiating such actions.

The decision is posted on the Internet at:

http://www.nycourts.gov/reporter/3dseries/2013/2013_06799.htm
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