State Comptroller DiNapoli releases state and related agency audits

New York State Comptroller Thomas P. DiNapoli announced the audits and reports listed below were issued during the week ending May 19, 2023

Links to material posted on the Internet are highlighted in COLOR.

 

Department of Health – Medicaid Program – Excessive Payments for Durable Medical Equipment Rentals (2021-S-36) Medicaid recipients receive necessary durable medical equipment (DME) – wheelchairs, for example – as a benefit of the program. Some DME items are available on a monthly rental basis, subject to caps; when the cap is reached, the item is generally considered purchased and no additional rental payments are made. However, certain other DME, such as oxygen equipment, is available for continuous (i.e., uncapped) rental only. Auditors identified Medicaid overpayments totaling nearly $1.5 million for DME rentals that exceeded established monthly caps. In addition, noting that Medicare imposes a 36-month cap on oxygen equipment rental payments, auditors determined that Medicaid could achieve significant cost savings – including an estimated $8.6 million for the audit scope – if the Department of Health adopted a similar policy rather than allowing continuous uncapped rentals of DME.

 

Metropolitan Transportation Authority – Long Island Rail Road – Non-Revenue Service Vehicles and On-Rail Equipment (2020-S-29) The Long Island Rail Road (LIRR) has an inventory of 1,034 fleet vehicles – cars, SUVs, trailers, trucks, and vans – used by 26 departments in their day-to-day operations. It also maintains 43 pieces of on-rail equipment, with an estimated cost of almost $57 million, and a parts inventory consisting of 9,373 different part numbers/types valued at over $10.2 million. Auditors determined that LIRR did not ensure that its responsible departments were maintaining accurate inventories of these valuable assets, following procurement best practices, and/or providing the necessary preventive maintenance.

 

Department of Health – Medicaid Program – Improper Fee-for-Service Pharmacy Payments for Recipients With Third-Party Health Insurance (2021-S-20) Where Medicaid recipients have other third-party health insurance (TPHI), such as Medicare or commercial health insurance, TPHI is the primary payer and Medicaid is the payer of last resort. The Office of the Medicaid Inspector General (OMIG) contracts with Gainwell Technologies (Gainwell) to identify claims where Medicaid was incorrectly identified as the primary payer and to recover payments. Auditors found that the Department of Health and OMIG did not ensure that Gainwell properly identified and recovered all Medicaid payments for fee-for-service pharmacy claims where TPHI was liable instead, identifying more $37.4 million in improper Medicaid payments that had not been pursued for recovery. Much of this amount may be unrecoverable due to New York State’s 3-year statute of limitations.

 

Department of Corrections and Community Supervision – Controls Over Tablet and Kiosk Usage by Incarcerated Individuals (2022-S-8) The Department of Corrections and Community Supervision’s (DOCCS) tablet program provides incarcerated individuals with access to digital content (e.g., e-books, music) and messaging/ communication functionality. Tablet program assets included about 26,500 active tablets and 1,100 active kiosks across 44 facilities. Although DOCCS established Directives that govern the tablet program and address the secure use of devices, auditors found that DOCCS exerts little control over the tablet program to ensure that the Directives are enforced. Thus, there is limited assurance that tablets are being used appropriately and only by the individuals to whom they are assigned; that tablets and kiosks are secure and functioning as intended; and that incoming and outgoing communications with the outside community as well as within and across facilities are appropriately restricted. DOCCS also is not adequately overseeing the security and configuration of certain assets, and does not ensure systems are maintained at vendor-supported levels required to preserve the accuracy and integrity of its data.

 

Department of Health – Medicaid Program Claims Processing Activity April 1, 2022 Through September 30, 2022 (2022-S-12) During the 6-month period ended September 30, 2022, eMedNY processed over 224 million claims, resulting in payments to providers of nearly $38 billion. OSC’s audit of Medicaid claims processing activity identified over $16.7 million in improper Medicaid payments for claims that were not processed in accordance with Medicaid requirements. The audit also identified 11 providers in the Medicaid program who were charged with or found guilty of crimes that violated laws or regulations governing certain health care programs. The Department of Health removed three of the providers from the Medicaid program and referred two to the New York State Office of the Attorney General’s Medicaid Fraud Control Unit; the remaining six providers were under the Office of the Medicaid Inspector General’s review.

 

Department of Health – Medicaid Program – Improper Payments of Medicare Buy-in Premiums for Ineligible Recipients (Follow-Up) (2022-F-37) Medicaid pays premiums for individuals enrolled in the Medicare Buy-in Program. A prior audit report, issued in November 2021, identified $31.7 million in improper premium payments made on behalf of individuals who were not eligible for the Buy-in Program, an additional $23.6 million in payments made on behalf of individuals with coverage that exceeded Medicaid’s 2-year premium liability, and $372,716 in premium payments made on behalf of 282 individuals who were deceased but not disenrolled. The follow-up found that the Department of Health made some progress in addressing the problems identified; however, additional actions are needed. Of the initial report’s five audit recommendations, two were implemented, two were partially implemented, and one was not yet implemented.

 

Department of Transportation – Controls Over Vehicle Use and Transportation-Related Expenses (Follow-Up) (2022-F-38) The Department of Transportation (DOT) maintains a fleet of 4,086 registered State-owned and 668 leased vehicles. In addition to its 10 regional repair shops responsible for vehicle maintenance, DOT also uses a centralized procurement contract (Contract), negotiated and entered into on behalf of the State by the Office of General Services, for fleet management and repair services. The initial audit, issued in July 2021, found that DOT performed limited to no monitoring of procurements made through the Contractor to ensure costs were reasonable, despite concerns raised by central office and regional office personnel. DOT also did little to hold the Contractor accountable for its responsibility to ensure costs complied with Contract terms. The audit also identified deficiencies in DOT’s controls over recalls and warranties and its oversight of fuel and mileage, which increased the likelihood that State funds were not being used efficiently and effectively and, in the case of open recalls, posed safety risks. The follow-up found that DOT made progress in addressing the issues previously identified. Of the initial report’s five recommendations, four were implemented and one was not implemented.

 

Port Authority of New York and New Jersey – Selected Aspects of Accommodations for Passengers With Disabilities (Follow-Up) (2022-F-24) The Port Authority of New York and New Jersey (PANYNJ) is required to make its facilities accessible to passengers with disabilities, pursuant to the Americans with Disabilities Act of 1990 and the Rehabilitation Act of 1973. The initial report, issued in July 2021, identified deficiencies and non-compliance with the regulations in areas of the Port Authority Bus Terminal – the nation’s busiest bus terminal, serving an estimated 260,000 passenger trips per day. For example, some of the gates were inaccessible to customers using a mobility device both at the lower and upper levels, and no signage was evident to direct customers where to seek assistance. The follow-up found that PANYNJ made progress in addressing the issues identified. Of the initial seven recommendations, five were implemented and two were partially implemented.

 

Disciplinary action initiated alleging discourteous and threatening conduct toward a supervisor

New York City Office of Administrative Trials and Hearings Administrative Law Judge Tiffany Hamilton recommended a 3-day suspension for a caseworker charged with engaging in discourteous and threatening conduct toward her supervisor. 

The ALJ found that the caseworker’s comments, “you’re a liar,” “you don’t know me” and “you will see,” to her supervisor during a work performance meeting, did not amount to a threat but they were demeaning and provocative, constituting discourteous conduct.

Judge Hamilton's decision and recommendation is set out below:

NEW YORK CITY OFFICE OF
ADMINISTRATIVE TRIALS AND HEARINGS
In the Matter of
DEP’T OF SOCIAL SERVICES
(DEP’T OF HOMELESS SERVICES)
Petitioner
- against -
VICTORIA MCCAIN
Respondent

REPORT AND RECOMMENDATION
TIFFANY HAMILTON, Administrative Law Judge

Petitioner, the Department of Homeless Services within the Department of Social Services (“DHS”), brought this employee disciplinary proceeding against respondent, Victoria McCain, under section 75 of the Civil Service Law. Petitioner alleges that respondent, a caseworker, engaged in discourteous and threatening conduct toward her supervisor on March 24, 2021 (ALJ Ex. 1).

A trial was held before me on February 8, 2023, via videoconference. Petitioner relied on
documentary evidence and the testimony of two witnesses. Respondent presented documentary evidence, testified on her own behalf, and offered the testimony of one other witness.

For the reasons set forth below, I find that respondent engaged in discourteous conduct
toward her supervisor on March 24, 2021. I also find that petitioner failed to prove that
respondent’s conduct was threatening. For the proven charge, I recommend that rspondent be suspended for three days without pay.

ANALYSIS

The charges against respondent stem from a March 24, 2021 incident at the Barbara
Kleinman Shelter in Brooklyn. Petitioner alleges that respondent engaged in discourteous and threatening conduct toward her supervisor, Eric Hall, in violation of Sections 1.1, 1.2, 1.3, and 4.1 of the DHS Code of Conduct. Petitioner has the burden of proving the charges by a preponderance of the evidence. See Dep’t of Correction v. Hall, OATH Index No. 400/08 at 2 (Oct. 18, 2007), aff’d, NYC Civ. Serv. Comm’n Item No. CD 08-33-SA (May 30, 2008). Preponderance has been defined as “the burden of persuading the trier[] of fact that the existence of the fact is more probable than its non-existence.” Prince, Richardson on Evidence § 3-206 (Lexis 2008). “If the evidence is equally balanced, or if it leaves the [trier of fact] in such doubt as to be unable to decide the controversy either way, judgment must be given against the party upon whom the burden of proof rests.” Id.; see Rinaldi & Sons, Inc. v. Wells Fargo Alarm Service, Inc., 39 N.Y.2d 191, 196 (1976).

In support of the charges, petitioner relied on the testimony of Mr. Hall and respondent’s
immediate supervisor, Lawanda Brown. Mr. Hall is the Director of Programs for the Barbara Kleinman Shelter in Brooklyn. He joined DHS in 2006 and has been in his current title since December 2017 (Tr. 13-14). He has worked with respondent since July 2018, and was her direct supervisor during her first two years with the agency (Tr. 14).

Mr. Hall testified that respondent’s work performance in March 2021 was subpar. She
consistently failed to perform her duties, which included working closely with clients to develop a plan to move out of the shelter and secure appropriate housing (Tr. 15). She routinely provided inaccurate information regarding her clients and their housing assignments, needed constant reminders, and was ill-prepared for meetings (Tr. 18). 

Respondent’s lack of preparedness was evident at a case review meeting held on March 24, 2021, which took place in a small conference room on the second floor of the shelter (Tr. 19, 71). Mr. Hall asked respondent to stay behind to discuss her performance (Tr. 22). Ms. Brown was present at this second meeting with respondent (Tr. 24). 

Respondent requested that her union representative also be present, and he arrived shortly thereafter (Tr. 22).

There was conflicting testimony among the witnesses about what took place next. Mr. Hall testified that he began the meeting by providing feedback about respondent’s poor work performance (Tr. 24). He addressed her failure to prepare for meetings and reminded her of the responsibilities associated with her caseload (Tr. 23). According to Mr. Hall, respondent became “very loud, aggressive, and confrontational” (Tr. 28). She called him a liar, got up and walked to the exit, turned around and yelled, “you really don’t know me, but you will see” (Tr. 28-29). Mr. Hall then asked her if she was threatening him, and she repeated “you really don’t know me, Eric, but you will see” and walked out of the room (Tr. 29).

Mr. Hall felt “uneasy and very upset” about respondent’s behavior (Tr. 29). He e-mailed
respondent later that afternoon and addressed her lack of preparedness for the case review meeting (Pet. Ex. 2). He also wrote a conference memorandum on March 25, 2021, describing respondent’s “loud, aggressive, and confrontational” behavior at the performance review meeting, and noting that she stated, “You don’t know me but you will see. You really don’t know me Eric. You will see” (Pet. Ex. 3). Finally, he referred the incident to DHS’s Office of Disciplinary Affairs in a memorandum also dated March 25, 2021 (Pet. Ex. 6; Tr. 30-31).

Ms. Brown, a social services supervisor, testified that respondent called Mr. Hall a liar
several times, and screamed “you don’t know me” and “you’re not going to disrespect me” (Tr. 42). She described respondent’s overall manner as “aggressive and a little intimidating” (Tr. 43).

Ms. Brown wrote an e-mail to Mr. Hall on the afternoon of March 24, 2021, summarizing what took place at both the case review meeting and the subsequent performance review meeting. In the e-mail, she stated that respondent called Mr. Hall a liar, said “you really don’t know me” several times, and in response to the question, “are you threatening me?” replied, “you really don’t know me, Eric” (Pet. Ex. 7).

Respondent testified that Mr. Hall was condescending toward her at the case review
meeting, and yelled at her in front of others (Tr. 71-72). He then asked the other caseworkers to leave the meeting and told her to stay behind (Tr. 72). He spoke about her work performance but denied her the opportunity to respond (Tr. 73). Respondent then rose from her seat and stated, “please don’t speak to me that way, because you don’t know my personality.” She proceeded to leave the conference room “because [she] couldn’t take him yelling” (Tr. 73). She denied calling Mr. Hall a liar, claiming she had no reason to because “it was his opinion on how he felt about [her] work” (Tr. 73). She also denied making any verbal threats. Respondent noted that she has a “heavy” voice but that she did not yell during the meeting (Tr. 75).

Gary Hawkins, a community coordinator at the Barbara Klein Shelter and a union elegate, testified on respondent’s behalf. He did not observe respondent threaten Mr. Hall at any point during the performance review meeting (Tr. 62-63). He did not hear her state, “you don’t know me, but you will see,” but noted that people were talking and moving their chairs, preventing him from being able to hear clearly (Tr. 63). He acknowledged that respondent called Mr. Hall a liar, though not in a “threatening” or “boisterous” way (Tr. 55, 64). Mr. Hawkins did not recall respondent yelling during the meeting. He knows respondent “as a colleague and almost...as a friend” and explained that “she speaks loud on a regular basis...that’s how she speaks” (Tr. 64).

He did not consider her tone to be threatening (Tr. 64). After the meeting, Mr. Hawkins sent a note to the union delegate, describing what took place. In the note, he indicated that respondent was upset but that she did not “use any threatening connotation” toward Mr. Hall (Resp. Ex. B).

Petitioner’s Code of Conduct prohibits “threatening or intimidating a supervisor,” and
requires employees to be “courteous and professional in their contact with department clients, fellow employees and the public at all times” (Pet. Ex. 5). “Not every disagreement with a supervisor or expression of dissatisfaction has been deemed misconduct by this tribunal, even when voices are raised and emotions are vented.” Human Resources Admin., v. Wong, OATH Index No. 316/15 at 11 (Dec. 1, 2014), aff’d, NYC Civ. Serv. Comm’n Case No. 2015-0836 (Nov. 4, 2015). Consideration is given to the context, substance, tone, and duration of the remarks or behavior at issue. Compare Dep’t of Transportation v. Khan, OATH Index No. 1093/06 at 4 (Apr. 27, 2006), aff’d, NYC Civ. Serv. Comm’n Item No. CD 07-15-SA (Feb. 12, 2007) (misconduct found where employee called supervisor a “liar”) and Human Resources Admin. v. Levitant, OATH Index No. 397/04 at 18 (Sept. 7, 2004), aff’d, NYC Civ. Serv. Comm’n Item No. CD 06-59 (May 2, 2006) (misconduct found where employee approached supervisor and said, “You don’t know who you are messing with. I will hurt you”), with Human Resources Admin. v. Bichai, OATH Index No. 211/90 (Nov. 21, 1989), aff’d, NYC Civ. Serv. Comm’n Item No. CD 90-54 (June 15, 1990) (employee’s loud arguing and refusal to accept a transfer did not rise to the level of misconduct).

Here, the resolution of the charges rests, in part, on the credibility of the witnesses. In
assessing credibility, this tribunal has considered “witness demeanor, consistency of a witness’ testimony, supporting or corroborating evidence, witness motivation, bias or prejudice, and the degree to which a witness’ testimony comports with common sense and human experience.” Dep’t of Sanitation v. Menzies, OATH Index No. 678/98 at 2-3 (Feb. 5, 1998), aff’d, NYC Civ. Serv. Comm’n Item No. CD 98-101-A (Sept. 9, 1998). 

I found petitioner’s witnesses to be credible. Both Mr. Hall and Ms. Brown testified in a
clear and straightforward manner, without any apparent motive to lie. Their testimony was consistent with one another and was supported by contemporaneous reports that they each wrote after the meeting, summarizing what took place (Pet. Exs. 2, 3, 6). Both witnesses recorded that respondent called Mr. Hall a liar and spoke in a loud, aggressive manner (Pet. Exs. 2, 3, 6).

I also found respondent’s witness, Mr. Hawkins, to be credible. Aspects of respondent’s
testimony, on the other hand, lacked credibility. Although she denied calling Mr. Hall a liar, her own witness, Mr. Hawkins, testified that she did. Also, her claim that she stated, “you don’t know my personality,” as opposed to “you don’t know me,” is at odds with the overall context of the meeting, and an unlikely turn of phrase. Moreover, respondent’s supposed reference to her “personality” was not corroborated by any witness or contemporaneous documents.

Despite my doubts about parts of respondent’s testimony, petitioner failed to prove by a
preponderance of credible evidence that respondent’s comments, “you don’t know me” and “you will see,” amount to a threat. Respondent’s remarks, even if spoken in a loud or aggressive tone, were ambiguous. See Dep’t of Sanitation v. Bonafede, OATH Index No. 2124/11 (Nov. 1, 2011), adopted, Comm’r Dec. (Dec. 8, 2011), modified on penalty, NYC Civ. Serv. Comm’n Item No. CD 12-38-M (July 27, 2012) (the comment, “[y]ou live in Staten Island right ... I will catch up with you out there,” even if accompanied by pointing a finger, was ambiguous and did not constitute a threat). Although Mr. Hall stated that he felt “uneasy and very upset” at respondent’s behavior, he did not testify that he felt threatened or concerned for his physical safety (Tr. 29).

No one called security or asked respondent to leave the building (Tr. 45). There is no evidence that Mr. Hall reported the incident to his supervisor. Mr. Hall did not e-mail respondent about her behavior on the day of the incident; instead, he focused his post-meeting e-mail on her lack of preparedness. The remarks, even in response to the direct question, “are you threatening me?” were sufficiently vague that they fail to constitute an expressed or implied threat under the circumstances. See Dep’t of Social Services (Human Resources Admin.) v. Miles, OATH Index No. 1432/20 (Dec. 10, 2020), aff’d, NYC Civ. Serv. Comm’n Case No. 2021-0126 (Aug. 19, 2021) (no misconduct where the comment, “what would happen if I wild out on someone?” was “nothing more than an ill-advised expression of frustration” and thus failed to constitute a threat). Accordingly, this charge is not sustained.

With respect to the charge of discourtesy, I find that petitioner has met its burden of proving the allegation by a preponderance of the evidence. Three witnesses, including respondent’s own witness, testified that respondent called Mr. Hall a liar in a loud tone of voice in front of others, before walking out of the performance review meeting. Even crediting respondent’s assertion that she has a “heavy voice,” the content and context of the statement amount to discourtesy.

Respondent’s remarks were demeaning and provocative, and there are surely more professional ways of expressing disagreement. Indeed, this tribunal has found misconduct under similar circumstances. See Dep’t of Social Services (Human Resources Admin.) v. Y. M., OATH Index No. 571/22 (Jan. 11, 2023) (discourteous conduct found where respondent demeaned her supervisor by calling her a liar and referring to her as juvenile); Health & Hospitals Corp. (Coler-Goldwater Specialty Hospital & Nursing Facility) v. Mathias, OATH Index No. 509/14 at 7 (Dec. 20, 2013), adopted, Exec. Dir. Dec. (Jan. 6, 2014) (finding that respondent was insolent and disrespectful when she demeaned her supervisor by calling her a liar); Dep't of Transportation v. Khan, OATH Index No. 1093/06 (Apr. 27, 2006), aff’d, NYC Civ. Serv. Comm’n Item No. CD07-15-SA (Feb. 12, 2007) (same). Accordingly, the charge of discourteous conduct is sustained.

FINDINGS AND CONCLUSIONS

1. Petitioner proved that respondent engaged in discourteous conduct toward her supervisor on March 24, 2021.

2. Petitioner failed to establish that respondent used threatening language toward her supervisor on March 24, 2021.

RECOMMENDATION

Upon making these findings, I requested and received respondent’s personnel abstract.
Respondent has been employed by DHS since July 2018, and although her performance evaluation rating was “marginal,” she has no prior disciplinary record. Petitioner sought a 15-day suspension without pay as a penalty for respondent’s misconduct (Tr. 10).

However, petitioner failed to prove one of the charges, and the proven misconduct was not so egregious as to warrant such a significant penalty.

This tribunal has generally recommended a penalty of three to ten days’ suspension for
instances of discourteous conduct toward a supervisor or co-worker by an employee with a minor or no disciplinary history. See Dep’t of Health and Mental Hygiene v. Pepple, OATH Index No. 1505/20 at 11-12 (June 22, 2021) (three-day suspension for long-term employee with no disciplinary history who sent discourteous and unprofessional e-mails to a supervisor); Dep’t of Transportation v. Dhar, OATH Index No. 2024/14 at 8 (July 3, 2014), aff’d, NYC Civ. Serv. Comm’n Item No. 2014-0757 (Nov. 25, 2014) (three-day suspension for long-term employee with minor disciplinary history who used discourteous and unprofessional language during an argument with a co-worker); Human Resources Admin. v. Germaine, OATH Index No. 758/01 at 6-7 (Jan. 31, 2001) (four-day suspension for employee with no prior discipline who engaged in a loud and disruptive argument with a co-worker); Dep’t of Environmental Protection v. Berlyavsky, OATH Index No. 1011/06 at 6-7 (Apr. 19, 2006) (five-day suspension for employee with no prior discipline who shouted angry, unprovoked accusations at his supervisor in front of others, disrupting operations); Dep’t of Social Services (Human Resources Admin.) v. Hamzat, OATH Index No. 2248/19 at 6-7 (Sept. 11, 2019) (ten-day suspension for long-term employee with no prior discipline who behaved in a discourteous and disruptive manner).

Respondent is obligated by the agency’s Code of Conduct to maintain courtesy and
professionalism, even when she disagrees with a supervisor’s feedback or directive. Respondent’s discourteous behavior understandably caused her supervisor to feel uneasy and upset. However, the sole discourteous incident was brief in duration, confined to a conference room, and did not involve any use of profanity. Accordingly, I recommend a penalty of three days’ suspension without pay.

 Tiffany Hamilton

Administrative Law Judge

March 21, 2023

SUBMITTED TO:
MOLLY WASOW PARK
Acting Commissioner

APPEARANCES:
EMILY TONE-HILL, ESQ.
Attorney for Petitioner

JILL MENDELBERG, ESQ.
Attorney for Respondent

OATH Index No. 1141/23

 

Recent administrative hearing decisions issued by New York State's Commission of Education Dr. Betty A. Rosa

Termination of a teacher during her serving an extension of her probation period pursuant to written agreements.

The teacher claimed the discontinuance of her probation was unconstitutional or unreasonable. In addition, the teacher contended that she had attained "tenure by estoppel".  She sought, among other relief, an order directing New York City Board of Education “to either grant tenure to [her] or to declare that she has received tenure by estoppel.”

The Commissioner opined that the appointing authority may "discontinue the services of a probationary teacher 'at any time and for any reason, unless the teacher establishes that the termination was for a constitutionally impermissible purpose, violative of a statute, or done in bad faith'”. The Commissioner's noted "bad faith” has been defined as  “[d]ishonesty of belief, purpose, or motive”, citing Appeals of Prisinzano, 62 Ed Dept Rep, Decision No. 18,195, citing Black’s Law Dictionary [11th ed. 2019].

Noting that the petitioner has the burden of demonstrating a clear legal right to the relief requested and establishing the facts upon which he or she seeks relief, the Commissioner concluded "Petitioner has not proven that [appointing authority] discontinued her probation in bad faith" and dismissed the teacher's appeal.

Click HERE to access Commissioner Rosa's decision posted on the Internet.

 

Challenges to actions of a Board of Education related to school district expenditures and petitions seeking the removal of the superintendent, assistant superintendent, and the  president of the school board.

The Commissioner dismissed one of the Petitioner's two appeals,* explaining the Petitioner failed to join a necessary party. A necessary party, said the Commissioner, is a person or entity "whose rights would be adversely affected by a determination in favor of a petitioner and must be joined as such."

The Commissioner also denied the Petitioner’s second appeal in which he sought the removal of certain named school district officials.

Noting that "The Commissioner of Education may remove a school officer or member of a board of education from office when it is proven to the satisfaction of the Commissioner that the officer or board member has engaged in a willful violation or neglect of duty under the Education Law or has willfully disobeyed a decision, order, rule, or regulation of the Board of Regents or the Commissioner," the Commissioner opined that "Petitioner alleges, without proof" that named school district personnel engaged in a “concerted effort to cover up [their] many transgressions” related to the fundraiser." 

As an example, the Commissioner's decision notes Petitioner admitted that he “do[es] not know for certain” that the board president acted improperly, but complains that she “was absolutely no aid in seeking the truth ....” This speculation, said the Commissioner, "does not constitute proof that any respondent violated the Education Law" and denied the Petitioner's application for removal.

In addition, the Commissioner issued individuals named in the removal application certifications pursuant to Education Law §3811(1). Such s certification authorizes a board of education to indemnify "a respondent for costs incurred in defending against a proceeding arising out of the exercise of the respondent’s powers or the performance of the respondent’s duties as a board member or other official listed in §3811 (1)".

* Because the appeals present similar issues of fact and law, they were consolidated for decision [See 8 NYCRR 275.18] 

Click HERE to access Commissioner Rosa's decision posted on the Internet.

Absent consideration of a disciplinary hearing officer's report or other factual findings, an appointing authority has no basis to make a disciplinary determination

The Plaintiff in this CPLR Article 78 proceeding was served with disciplinary charges pursuant to §75(2) of the Civil Service Law alleging he "caused himself to receive unauthorized overtime compensation and an unauthorized increase in salary for a pay period."   

Although a §75 disciplinary hearing was conducted before a duly designated hearing officer, the hearing officer failed to issue a report of findings or make a recommendation with respect the disposition of the disciplinary charges filed against Plaintiff by the appointing authority. Notwithstanding this defect in the disciplinary procedure,* the appointing authority terminated Plaintiff's employment effective December 31, 2019.

In response to Plaintiff's challenge to the appointing authority's action, Supreme Court concluded that the Board's determination was not arbitrary and transferred the matter to the Appellate Division.**

The Appellate, noting that it is undisputed that "the hearing officer did not issue a report with findings or recommendations" before the appointing authority made its determination to terminate Plaintiff 's employment, concluded that any action taken by the appointing authority was "unavoidably ... arbitrary", citing Matter of Wiggins v Board of Educ. of City of N.Y., 60 NY2d 385.

Accordingly, the Appellate Division held that "under the circumstances, the [Petitioner] is entitled to be reinstated to his position and to back pay and benefits, even if the proceedings against him eventually lead to the termination of his employment."

The court granted the Plaintiff's Article 78 petition, annulled the determination of the appointing authority, reinstate the Plaintiff to his former position, with full back pay and benefits, and "remitted the matter to the [appointing authority] for a new hearing and a new determination with respect to the charges."

* §75.2 of the Civil Service Law, in pertinent part, provides "In case a deputy or other person is so designated, he shall, for the purpose of such hearing, be vested with all the powers of such officer or body and shall make a record of such hearing which shall, with his recommendations, be referred to such officer or body for review and decision." 

 ** See CPLR §7804(g).

Click HERE to access the Appellate Division's decision posted on the Internet.

 

Employee terminated after failing to provide a urine sample for a drug test

The New York City Transit Authority [Respondent] terminated Plaintiff's employment as a bus operator because he failed to provide a urine sample for a drug test. The Plaintiff commenced a proceeding pursuant to CPLR Article 75 in an effort to vacate an arbitration award sustaining the Respondent's terminating Plaintiff's employment. The Supreme Court denied the petition, dismissed the proceeding and Plaintiff appealed.

The Appellate Division's decision noted:

1. The courts have limited power when reviewing an arbitration award, indicated an arbitrator "exceed[s] his [or her] power [within the meaning of the statute] where the ... award violates a strong public policy, is irrational or clearly exceeds a specifically enumerated limitation on the arbitrator's power", citing Matter of New York City Tr. Auth. v Transport Workers' Union of Am., Local 100 AFL-CIO, 6 NY3d 332*;

2. "Even where an arbitrator has made an error of law or fact, courts generally may not disturb the arbitrator's decision", citing Matter of Falzone [New York Cent. Mut. Fire Ins. Co.], 15 NY3d 530; and

3. "A party seeking to overturn an arbitration award bears a heavy burden and must establish a ground for vacatur by clear and convincing evidence."

Observing that Plaintiff failed to establish by clear and convincing evidence that the arbitration award should be vacated, the Appellate Division opined that although the Plaintiff contended on appeal that the arbitration award was irrational, the arbitration award was supported by evidence in the record, and, thus, was not irrational.

The Appellate Division's conclusion: Supreme Court properly denied and dismissed Plaintiff's CPLR Article 75 petition.

* See, also, Matter of Kowaleski [New York State Dept. of Correctional Servs.], 16 NY3d 85.

Click HERE to access the Appellate Division decision posted on the Internet.

 

Justia lists Employment Law blawgs

Justia's top 14 of its 225 Employment Law blogs as of May 14, 2023, sorted by popularity, are listed below.

In addition, Justia currently lists 3,558 Blawgs in 73 subcategories of practice areas. Click on the URL shown below to access its complete list of practice areas.

 https://blawgsearch.justia.com/blogs

 

Employment Law Blogs

New York Public Personnel Law  National Rank this Week: 11

Working Now and Then National Rank this Week: 19

JOTWELL - The Journal of Things We… National Rank this Week: 38

HR & Benefits Update National Rank this Week: 40

HR Watchdog National Rank this Week: 44

Impact Litigation Journal National Rank this Week: 67

Employer Law Blog National Rank this Week: 70

Whistleblower Protection Blog National Rank this Week: 71

Employment Law Business Guide National Rank this Week: 81

Wage & Hour - Development… National Rank this Week: 97

Bean Kinney & Korman Blog National Rank this Week: 103

Kaufman Dolowich & Voluck, LLP… National Rank this Week: 118

Employee Rights Blog National Rank this Week: 123

Florida Estate Planning Lawyer… National Rank this Week: 128 

 

 

 

Selected press releases and agency memoranda recently issued

New York State Sheriffs’ Institute civil school  –  Fifty-three deputy sheriffs and civilian staff from Sheriff’s offices around the state attended the New York State Sheriffs’ Institute civil school held recently in Albany, New York, including Deputy Jamie Darling and civil staff Jordan Somers, Kate Davis, and Sierra Palmer.   This was the first week in a two week-long day training program offered each year by the Sheriffs’ Institute.

All Sheriff’s offices in New York have civil law enforcement functions, including the service of process, enforcement of judgments and other court orders and mandates. The school provides participants with training in the latest advances in civil law enforcement and a forum to discuss current civil law enforcement issues and share best practices. Oswego County’s Civil Division is staffed by a sergeant, 3 deputies and 6 civilians with roles such as account clerk and senior account clerk.

The Sheriffs’ Institute is a not-for-profit corporation formed in 1979 to advance criminal justice education, prevent juvenile delinquency, and support victims of crime and their families.

NYC civil service exam: Applications open in May, 2023. Published: May. 07, 2023, 9:00 a.m. by Annalise Knudson | aknudson@siadvance.com STATEN ISLAND, N.Y. — The New York City Department of Citywide Administrative Services (DCAS) has released its May application schedule for civil service exams. Open, competitive, computer-based tests are administered throughout each month for various positions. If you meet the basic requirements of the job, you can apply for your exam online at Online Application System (OASys) or at one of the Computer-Based Testing and Application Centers (CTAC).

Niagara County hiring more corrections officers by Robert Creenan | robert.creenan@lockportjournal.com, May 6, 2023 Niagara County is partaking in another round of hiring corrections officers without the need for candidates to take a Civil Service exam. Interested candidates have until May 19 to complete an application, which can be found on the Niagara County website. They then have until June 30 to fill out an online questionnaire covering their training, experience and any other skills.

Press Releases, Memoranda, News items and Bulletins 

Policy Bulletin No. 2023-01 pdf February 2023, Paid Parental Leave. 

Advisory Memoranda No. 2023-02 pdf March 2023, Memoranda of Understanding on Extension of Special Military Benefits and Post-Discharge Benefits through December 31, 2023.

Advisory Memoranda No. 2023-01 pdf February 2023, Special Holiday Waiver Memoranda of Understanding for Security Supervisors Unit (SSpU), Security Services Unit (SSU), and Agency Police Services Unit (APSU).

State Contract and Payment Actions in March | Office of the New York State Comptroller

Union Pressure Aims to Hit Home - Empire Center for Public Policy Empire Center for Public Policy The bill (S6477) was filed last month by Senate Civil Service and Pensions committee chair Robert ... What's behind NY's union membership slide?

New York Enacts New Requirement for Prior Notice of Certain Healthcare Transactions Sidley Austin LLP The law considers management services organizations (MSOs) to be health care ... or plan providing health care services in” the state of New York.

New York State Budget Brings Sweeping Changes to the Home Health Care Industry Littler Mendelson P.C. New York Budget for FY 2023-2024 includes legislation affecting the home ... Temporary Health Care Services Agencies (THCSAs) register with the NY.

New York Enacts New Requirement for Prior Notice of Certain Healthcare Transactions Sidley Austin LLP The law considers management services organizations (MSOs) to be health care ... or plan providing health care services in” the state of New York.

New York Enacts Long Negotiated Budget Bill with Sweeping Implications for Health Care JD Supra On May 2, 2023, legislators approved the $229 billion New York State FY ... The Budget extends and expands various provisions of existing law ...

Genesee County participating in new Pilot Program for upcoming Correction Officer Civil ... Video News Service A new pilot program is being tested by New York State's Civil Service Department. “Now is the time to begin a rewarding career in law enforcement.

State Contract and Payment Actions in March | Office of the New York State Comptroller New York State Comptroller Department of Civil Service. $331.6 million to CaremarkPCS Health LLC to provide pharmacy benefit services for the Empire, Excelsior and Student ...

New York Enacts New Requirement for Prior Notice of Certain Healthcare Transactions Sidley Austin LLP The law considers management services organizations (MSOs) to be health care ... or plan providing health care services in” the state of New York.

New York State Budget Brings Sweeping Changes to the Home Health Care Industry Littler Mendelson P.C. New York Budget for FY 2023-2024 includes legislation affecting the home ... Temporary Health Care Services Agencies (THCSAs) register with the NY ...

Union Pressure Aims to Hit Home - Empire Center for Public Policy Empire Center for Public Policy The bill (S6477) was filed last month by Senate Civil Service and Pensions committee chair Robert ... What's behind NY's union membership slide?

What's News, Breaking: Friday, May 12, 2023 - Brooklyn Eagle BROOKLYN BRIDGE PARK — The New York Road Runners Club is kicking off its ... can be found on the Department of Civil Service's official website, ...

What's News, Breaking: Thursday, May 11, 2023 - Brooklyn Eagle BROWNSVILLE — The Child Center of NY on Thursday, May 11, ... on HELP can be found on the Department of Civil Service's official website, ... 

NYS – Rally For Access to Representation Act Law - NY Carib News A $120 million investment in legal and immigration services ... urging the passage of this legislation, which is a pressing civil rights ...

Civil Service and Pensions Meeting | NY State Senate The New York State Senate S3513. Authorizes Douglas Brenning of the village of New York Mills to take the competitive civil service examination for the position of p..

County considering waiving residency requirement for certain employees - Yahoo News Yahoo News Rob Creenan, Niagara Gazette, Niagara Falls, N.Y. ... New York counties that waived civil service exams this past year for corrections officers, ...

New York Joins Other States with Health Care Transaction Review Laws | Mintz - JDSupra On May 3, 2023, New York joined Connecticut, Delaware, Massachusetts, Nevada, New Jersey, Oregon, Rhode Island, Washington, and California in 

Civil Service and Pensions Meeting | NY State Senate S3513. Authorizes Douglas Brenning of the village of New York Mills to take the competitive civil service examination for the position of p..

 

New York State Comptroller DiNapoli releases municipal audits

New York State Comptroller Thomas P. DiNapoli announced the following audits and reports were issued were issued on May 11, 2023.

Links to material posted on the Internet highlighted in COLOR.

 

City of Amsterdam – Budget Review (Montgomery County) The significant revenue and expenditure projections in the city’s 2023-24 proposed budget are reasonable. However, certain revenue and expenditure projections and other matters should be reviewed by the mayor and council. In addition, city officials did not implement all of the recommendations in the previous review letter when preparing the 2023-24 proposed budget. Auditors found that the mayor submitted the 2023-24 proposed budget to the council on April 19, 2023, or 18 days after the charter-established deadline and the proposed budgets for the general and recreation funds are not structurally balanced because they include subsidies from other funds to finance their operations. Also, the proposed budget, as in the three previous years, allocates appropriations for personal services, contractual expenditures and employee benefits between the operating funds using unsupported allocation methods.

 

Town of Chemung – Intermunicipal Consolidation Agreement (Chemung County) Town of Chemung (Chemung) officials did not adequately monitor the Chemung and Town of Ashland (Ashland) Intermunicipal Consolidation Agreement’s highway service labor costs. Officials did not establish procedures to evaluate labor costs by town. For example, timecard information was not used to monitor labor costs for services provided to Ashland and highway employees’ timecards did not always identify their work location needed to allocate costs. As a result, labor costs were not equitable, and Chemung could have incurred approximately $23,000 in additional costs to provide services to Ashland.

 

City of Long Beach – Budget Review (Nassau County) The significant revenue and expenditure projections in the 2023-24 proposed budget are reasonable. However, City officials only partially implemented the recommendations provided in the prior year’s budget review letter.  In addition, the city’s proposed budget includes a tax levy of $59.9 million, which is $5.5 million above the legal limit and the city council has adopted a local law authorizing an override of the tax levy limit.

 

North Amityville Fire Company, Inc. – Cash Disbursements (Suffolk County) The board did not ensure that all cash disbursements were for appropriate company purposes or supported. Of the $3.6 million in disbursements made during the two-year audit period, auditors found disbursements totaling $585,792 were for inappropriate purchases. Examples included: $106,542 in unsupported cash disbursements made to six board members and the chief; $44,820 for domestic flights and lodging in, among other places, Dallas, Indianapolis, Las Vegas, and Nashville; $32,093 for service and maintenance to vehicles the company did not own or could not provide support for; $11,258 for Christmas gifts that included, but were not limited to, gift cards, clothing, drones and video games. The disbursements also included $10,853 for one board member’s Alaskan cruise vacation and the chief’s vacation to a clothing-optional resort in Jamaica with his spouse. Other items included: $7,239 for alcohol; $5,121 for 14-karat gold and diamond rings for the chief and his spouse; $2,728 for optical services; and $1,998 for professional basketball tickets.

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Track state and local government spending at Open Book New York. Under State Comptroller DiNapoli’s open data initiative, search millions of state and local government financial records, track state contracts, and find commonly requested data.

Complying with the requirements of New York State's Freedom of Information Law

In New York Civ. Liberties Union v State of New York, 4 NY3d 175 the Court of Appeals held that "mandamus* is available 'only to enforce a clear legal right where the public official has failed to perform a duty enjoined by law'"

In this action brought by Plaintiff pursuant to CPLR §7803[1] seeking certain agency records under color of New York State's Freedom of Information Law, the Appellate Division held that the agency, in response to Petitioner's request for information to assist him in formulating FOIL requests for certain records, "fully complied with its obligation under 21 NYCRR 1401.2(b)(2) to 'indicate the manner in which the records are filed, retrieved or generated to assist [Petitioner] in reasonably describing records'".

The court noted that the FOIL appeal officer provided Petitioner with a list of records maintained by subject matter, instructed Petitioner to include "relevant docket numbers, dates, names, addresses, [and] descriptions," and advised Petitioner to avoid the use of "phrase[s] or reference material[s]" because the records were not maintained or characterized in that manner.

The Appellate Division noted that nothing in the regulation supported Petitioner's argument that agency was required to produce additional information regarding how the records were stored and retrieved in its database. Further, said the court, Petitioner's reliance on Defenders v New York City Police Dept. (2017 NYLJ LEXIS 1412) was misplaced as the court held "the NYPD was not required to provide database fields."

* The writ of mandamus, Latin for we command, to compel an official to perform "acts that such officials are duty-bound to perform." Other ancient writs include the writ of prohibition – a writ issued by a higher tribunal to a lower tribunal to "prohibit" the adjudication of a matter then pending before the lower tribunal on the grounds that the lower tribunal "lacked jurisdiction;" the writ of injunction - a judicial order preventing a public official from performing an act; the writ of certiorari, compelling a lower court to send its record of a case to the higher tribunal for review by the higher tribunal; and the writ of quo warranto [by what authority]. The Civil Practice Law and Rules sets out the modern equivalents of the surviving ancient writs.

Click HERE to access the Appellate Division's decision posted on the Internet.