Advisory Memorandum 2023-02, Special Military Benefits and Post-Discharge Benefits through December 31, 2023

The Department of Civil Service has published the following Attendance and Leave Memorandum:

Advisory Memorandum 2023-02, Memoranda of Understanding

Extension of Special Military Benefits and Post-Discharge Benefits

Effective through December 31, 2023

Th text of Advisory Memorandum 2023-02 is posted on the Internet at:
https://www.cs.ny.gov/attendance_leave/AdvMemo23-02.cfm

A PDF version of the Advisory Memorandum 2023-02 is posted on the Internet at:
https://www.cs.ny.gov/attendance_leave/AM2023-02.pdf

 

To view previous published Attendance and Leave bulletins issued by the Department of Civil Service, visit: https://www.cs.ny.gov/attendance_leave/index.cf

 

Applying the Doctrine of Estoppel to a public entity

The Doctrine of Estoppel is sometime sought to be applied to a government entity in an effort to require or prevent the governmental entity from performing, or failing to perform, an alleged action or commitment that was relied upon by the complaining party.

In Taranto v City of Glen Cove, 212 AD3d 826, the Appellate Division addressed the application of the Doctrine of Estoppel in a challenge to an action taken by the City with respect health insurance benefits then enjoyed by certain of the City's employees.

The Appellate Division opined:

"A municipal resolution is, in general, a unilateral action that is temporary in nature and, thus, it does not create any vested contractual rights", citing Matter of Aeneas McDonald Police Benevolent Assn. v City of Geneva, 92 NY2d 326. The court concluded that a local government is "free to terminate retirement health insurance and other benefits they may have previously elected to provide [by resolution] to employees and other officials.

The court also noted that "[as] a general rule, estoppel may not be invoked against a governmental body with regard to the exercise of its governmental functions or its correction of an administrative error [citations omitted] and "[an] exception to the general rule applies only in the 'rarest of cases' [typically] involving the wrongful or negligent conduct of a governmental subdivision, or its misleading nonfeasance, which induces a party relying thereon to change his or her position to his or her detriment resulting in manifest injustice."

In this instance the Appellate Division concluded that Taranto failed to establish that his complaint fell within the narrow exception warranting estoppel to be applied against the City.

* The court cited:  Matter of Weaver v Town of N. Castle, 153 AD3d 531; Iasillo v Pilla, 120 AD3d 1192; Matter of Kapell v Incorporated Vil. of Greenport, 63 AD3d 940; and Matter of Handy v County of Schoharie, 244 AD2d 842.

Click HERE to access the Appellate Division's decision posted on the Internet.

Eligibility of a school district employee for unemployment insurance benefits for the period between two successive academic years

With respect to eligibility of employees of a school district for unemployment insurance benefits between "two successive academic years, the Appellate Division, citing Labor Law §590(1), said "[a] professional employed by an educational institution is precluded from receiving unemployment insurance benefits for the period between two successive academic years when he or she has received a reasonable assurance of continued employment." Further, said the court, "A reasonable assurance has been interpreted as a representation by the employer that substantially the same economic terms and conditions will continue to apply to the extent that the claimant will receive at least 90% of the earnings received during the first academic period."

A school bus driver [Claimant] had worked for the employer [School District] for over 30 years. Starting March 16, 2020, as a result of the COVID-19 pandemic, Claimant was not required to work but continued to receive her regular salary for the remainder of the 2019-2020 school year, ending on June 19, 2020. On June 3, 2020, Claimant received a letter from the School District informing her that it wished to retain her in the same position during the 2020-2021 school year, which she signed and returned to the School District. 

Despite this letter, prior to the end of the 2019-2020 school year, Claimant filed claims for unemployment insurance benefits. From June 21, 2020 until August 23, 2020, Claimant received unemployment insurance benefits, as well as federal pandemic unemployment compensation and lost wage assistance pursuant to the Coronavirus Aid, Relief and Economic Security Act of 2020 [the CARES Act]. 

The Unemployment Insurance Appeal Board [Board], among other things, sustained the initial determination finding that Claimant was not totally unemployed during the week ending June 21, 2020 and that she was ineligible for Pandemic Unemployment Assistance [PUA] benefits.* Claimant appealed the Board's determination.

The Appellate Division noted that, considering the letter assuring Claimant of the continued applicability of the collective bargaining agreement as well as the testimony concerning Claimant's seniority and the continued need for busing, there was substantial evidence supporting the Board's finding that the School District provided Claimant with a reasonable assurance of continued employment.

Addressing Claimant's eligibility for PUA benefits for the period between academic terms outside of her contract, the Appellate Division opined "substantial evidence supports the Board's finding that Claimant was ineligible for such benefits."

* Citing Matter of Barnett [Broome County Community Coll.—Commissioner of Labor], 182 AD3d 763, the Appellate Division observed that factual issues are for the Unemployment Insurance Appeal Board to determine and, as such, its decision will be upheld if supported by substantial evidence.

Click HERE to access the Appellate Division's decision posted on the Internet.

The claimant for workers' compensation benefits has the burden of showing the claimed occupational disease or injury resulted from a distinctive feature of employment

Claimant [Plaintiff] had been employed by the New York City Transit Authority [NYCTA] for 33 years. She served as a railroad clerk until 1995 and thereafter as  a station agent. Plaintiff filed a claim for workers' compensation benefits for the occupational disease of bilateral carpal tunnel syndrome that Plaintiff attributed to her performing repetitive job duties during her 33-year employment by NYCTA.

NYCTA controverted the claim and ultimately a Workers' Compensation Law Judge [WCLJ] disallowed the claim, finding, among other things, that Plaintiff had not established that her medical condition was causally related to her employment duties. The Workers' Compensation Board [Board] affirmed the WCLJ's decision, finding that Plaintiff had failed to demonstrate a sufficient causal link between her alleged occupational disease and a distinctive feature of her employment. Plaintiff appealed the Board's decision.

The Appellate Division affirmed the Board's ruling, explaining:

1. An occupational disease is "a disease resulting from the nature of [the] employment and contracted therein" (Workers' Compensation Law §2[15]), and "does not derive from a specific condition peculiar to an employee's place of work, nor from an environmental condition specific to the place of work"; and

2. "To establish an occupational disease, the claimant must demonstrate a recognizable link between his or her condition and a distinctive feature of his or her employment . . . , [and] the Board's decision as to whether to classify a certain medical condition as an occupational disease is a factual determination that will not be disturbed if supported by substantial evidence ... notwithstanding other evidence in the record that could support a contrary conclusion".

Here, said the court, a review of the record supports the Board's determination that Plaintiff did not present sufficient credible medical evidence to establish a causal relationship between her bilateral carpal tunnel syndrome and a distinctive feature of her employment.

Citing Matter of Yolinsky v Village of Scarsdale, 202 AD3d at 1265, the Appellate Division opined "... it is within the province of the Board to evaluate the medical evidence before it." Considering "the less-than-compelling medical evidence tendered by Plaintiff," the court found that substantial evidence supported the Board's finding that Plaintiff failed to establish that she had sustained an occupational disease.

Click HERE to access the Appellate Division's decision posted on the Internet.

School district audits released by the New York State Comptroller during the week ending March 4, 2023

On March 3, 2023, following audits were issued by State Comptroller DiNapoli:

Click on the text highlighted in color to access the full text of the audit report. 

School District Audits

Gorham-Middlesex Central School District – Online Banking Access (Ontario County) District officials did not ensure online banking access was limited to board-authorized users because no one reviewed online banking users’ access and permissions. District officials also did not monitor online banking transactions. As a result, the risk that the district may become the victim of a cybercrime and experience financial losses is heightened. Of the district’s 10 online banking users, six were not authorized to conduct online banking and were inappropriately provided with access. Five of the six users not authorized to conduct online banking and two others inappropriately had administrative permissions to bank accounts.

Discovery Charter School – Network and Financial Software Access Controls (Monroe County) School officials did not ensure that network and financial software access controls were adequate. As a result, data and personal, private and sensitive information are at greater risk for unauthorized access, misuse or loss. In addition to finding sensitive information technology (IT) control weaknesses, which was communicated confidentially to officials, auditors found that officials did not: adopt adequate network and financial software policies; establish an IT contingency plan; or provide IT security awareness training. Auditors found 18% of the school’s enabled nonstudent user accounts were not needed, which created additional entry points for someone to inappropriately access the network. Two of the three financial software user accounts unnecessarily had full access and three individuals unnecessarily shared access to a user account with administrative permissions.

East Meadow Union Free School District – Overtime (Nassau County) District officials did not properly approve, monitor and control overtime worked by the facilities and operations department employees. The department’s overtime costs were 97% of the district’s total overtime costs during the audit period. Auditors reviewed $381,878 (29%) of those costs and found that the department employees were paid $194,514 for overtime that was not approved until up to 20 days after the work was performed. Department workers were also paid $31,486 for 605 hours of overtime worked without any supervisory approval. District officials exceeded the department’s overtime budget from 2018-19 through 2021-22 by $1,107,396.

Greene Central School District – Unused Leave Payments and Leave Accruals (Chenango County) Officials did not ensure that leave accruals were accurate or payments for unused leave and separation payments were authorized and calculated correctly. District officials made errors in 76% of district employees’ accrued leave calculations. The district incorrectly calculated 61% of the unused vacation leave, sick leave and retirement incentive payments made during the audit period. Of the 38 payments totaling approximately $270,000 that auditors reviewed, 23 had errors totaling $8,530, including $4,900 in payments for unused vacation leave which were not authorized by the employees’ collective bargaining agreements.

Rye Neck Union Free School District – Health Insurance Cost Savings (Westchester County) District officials could achieve cost-savings by offering a buyout in lieu of health insurance coverage. Total savings could range between approximately $130,000 and $190,000 annually if the district offered family plan coverage buyouts of $4,500 or $6,000 and individual plan coverage buyouts of $2,000 or $2,500.

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